Diamond Inventory Management Software in Surat for Polished Stock and Memo

Polished stock is where a diamond firm's money sits, and in many Surat offices it is still tracked in one master Excel file that three people edit. A stone goes out on memo, another comes in from a broker, a buyer asks for a hold, and by evening nobody is sure which version of the sheet is right. Diamond inventory management software keeps one live record of every stone you own or hold, with its grading, certificate, price, location and status. Mind Over Matter Technologies (MOMT) builds this software in Surat, around your stock file and your way of working.

Who it's for

Manufacturers selling their own polished output, traders buying and selling loose stones, and firms with stock split between Surat, Mumbai and overseas offices. It works for natural and lab-grown stones, kept clearly apart.

What it keeps track of

• Stock by grading: shape, carat, colour, clarity and cut, plus polish, symmetry, fluorescence, measurements, table and depth, searchable in any combination.
• Certificates: lab name, report number and date for GIA, IGI or other labs, with the report PDF attached, and a status for stones still at the lab.
• Memo out: stones sent to a broker or buyer on approval, with the memo number, due date and value, and a one-click return or conversion to a sale.
• Memo in: stones received from other firms on consignment, kept separate from your own stock so they never show up in your valuation.
• Price list: load the reference price list you subscribe to, such as Rapaport, and set each stone's discount (the "back"), so price per carat and total update when the list changes.
• Holds: reserve a stone for a buyer with an expiry time, so two salespeople can't offer the same stone.
• Exports to trading platforms: Excel or CSV files in the column layout each platform you list on asks for, such as RapNet or IDEX upload files, generated from live stock.
• Stock reports: stock value, ageing, memo outstanding by party, and sales by shape and size.

How it fits with what you already use

If your factory runs its own system, polished stones can arrive straight from it; if you use our diamond manufacturing software, they move across when checking is complete. Sales and memo entries can export to Tally. Salespeople can share a stone's certificate link and video with a buyer on WhatsApp from their phone. When buyers should search your stock themselves, the same data feeds a diamond trading portal. If your inventory needs are general rather than diamond-specific, see inventory management software development in Surat.

Project, timeline and cost

We begin with your current stock sheet and memo book, map every column and status, and import your opening stock early so demos use real stones. You review progress weekly on a live preview link. A first version with stock, certificates, memo and holds typically takes 4–8 weeks. Our listed plans start at ₹1.5 lakh for custom builds; you get a fixed quote for your scope. We have built an inventory system with picklists and an AI-powered supply-chain platform that replaced spreadsheets, so moving a firm off a shared Excel file is familiar ground. Launch includes a 30-day warranty, and you own the code.

Next step

Send a sample stock file (prices removed if you like) and a short note on how memo works in your office through the contact page, by email at info@mindomatter.in, or on WhatsApp at +91 98984 88122. We reply within 24 hours and can meet you in Surat. For the full picture across factory, stock and sales, read about diamond ERP software development.